Some are comfortable competing for the floor; others are not and will not. These are signs you need to intervene. Next to each item, suggest a time, and do an agenda check with the group to get their agreement. Likewise, are you letting your teams examine each problem just once, or are you creating opportunities to take multiple stabs at a solution from a variety of angles over the course of a week or even a month? There are probably more ways of doing the former than the latter.
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This is no less important with support groups than with Board meetings, although the level of detail will vary. Use the timed agenda to enlist the whole group in taking responsibility for the process. What do you suggest we do about this? Be aware that the group may decide that it really needs to spend the entire time on one activity. If this is the consensus of the group, then it is what they should do, as long as it is an intentional group decision.
Responsibility, not inflexibility, is the goal. Leadership is not license to ramble. Make sure your thoughts are organized and succinctly presented. In check-ins and other sharings, be sure you share for less than the allotted time for each person. Some groups use a talking why do some people fear facilitating meetings or other object which one must be holding in order to speak.DATING SOMEONE IN SALES
This practice discourages people from spontaneously and repeatedly sharing their thoughts out of turn. It clearly gives the floor to one person at a time, and encourages shared responsibility for participation, since the speaker, not the leader, must decide who to hand it to next. Person by person sharing can consume much more time than planned.
Each person times the person next to them, and gently signals them when their time is almost up.TEDxHampshireCollege - Jay Vogt - The Art of Facilitation: Changing the Way the World Meets
As facilitator, you go first. Of course, common sense should prevail if someone is sharing a particularly painful or otherwise sensitive experience.
In groups with a history of saying they want a short check-in and doing a long check-in, this is a consciousness-raiser that often does not have to be repeated. People like to talk. One way to give everyone more time to talk within a limited timeframe is to divide participants into groups of two or more for discussion.
I feel incredibly lucky to be continuing my facilitation work with the senior leadership team of the National Park Service in Boston. Being able to look out at the magnificent U.
Constitution during our sessions is a special treat! This has been a great learning experience! You just have to shed the familiar hierarchy-driven way of doing things first.
Sharing the Floor: Some Strategies for Effective Group Facilitation
So not only should you avoid preparing a PowerPoint presentation for your next brainstorm, you should actually avoid the temptation to even share an agenda ahead of time. I know this sounds like a recipe for mayhem. Let participants know what you want them to walk away with at the end of the session, but resist the urge to share anything else. If so, check out this Stanford d. And for even more inspiration, check out this handy taxonomy of 10 different approaches to facilitation.
Tune into the energy of the room and look for visual cues like body language. Are people fidgeting in frustration? Do looks of discontent or disagreement abound? These are signs you need to intervene.
10 Tips for Overcoming Facilitation Fears
Pay especially close attention in meetings that tend to be highly emotional like team health checksgoal-setting workshopsand root-cause analysis sessions. Being mindful and observant are the first steps. Because right now is all about nailing your objective for this meeting. The quiet people in the group might not be shy, per se.
In fact, they might have a lot to say, if given the opportunity.